PCAPPA Board Roles

Open positions

Conference Chair
Treasurer
President-Elect

Term

3 years (Fall 2024-2027)

How to apply

Submit this form
by Friday, July 21, 2024

Questions?

Email Kim Case-Nichols at info@pcappaboard.org

Join the PCAPPA Board!

Call for Board Position Nominations

Are you interested in joining a dynamic community of facilities leaders dedicated to making a positive impact? If so, we invite you to consider becoming a candidate for one of our open board positions. As a board member, you can actively contribute to our association and the broader facilities profession while refining your leadership abilities and advancing your professional growth. Joining us means you’ll directly influence the expansion of the PCAPPA region and work closely with a dedicated team passionate about fostering the development of facilities professionals. In August, interested candidates will placed on the ballot for membership voting.

If you have any questions about the positions, the time commitment, or the PCAPPA board, please don’t hesitate to contact Kim Case-Nichols, PCAPPA’s Immediate Past President & Secretary, at info@pcappaboard.org

Roles & Responsibilities:

Awards & Recognition Chair (voting board member)

Responsibilities and Duties
• Coordinate awards and recognition at the Annual PCAPPA conference
• Seek out recommendations for PCAPPA individual awards and review submittals with the A & R committee
• Remind members to submit applications
• Participate on the APPA Awards and Recognition Committee and review individual and campus award submissions
• Review and award scholarships to members

Skills and Experience
• Enthusiastic, approachable, and ability to recognize and promote member successes and stories
• Ability to guide the board to promote PCAPPA
• Proven leadership skills
• Actively and positively contribute to the PCAPPA’s core values of diversity, equity, and inclusion
• Be a resource, collaborator, and leader of inclusive practices.
• Tact and diplomacy
• Ability to communicate effectively
Standard Deliverables, Reports & Meetings
• Meet annual awards and recognition planning and award timelines
• Annual tracking of professional development scholarships
• PCAPPA Board Monthly meetings
• Monthly APPA A&R Monthly meetings as applicable
• PCAPPA A&R Committee meetings as applicable
Transition Duties
Transition responsibilities to the new A&R chair at the end of the term
Time
Commitment 3 – 5 hours a month
Term
3 years
Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

Business Partner Liaison (voting board member)
Responsibilities and Duties
• Represent business partner membership and provide updates to the PCAPPA board
• Strive to develop mutual benefits to institutions and BPs
• Develop activities to recruit and retain BPs
• Collaborate with the Membership Chair with Business Partner membership new and existing
• Collaborate with the Conference Committee Chair on obtaining sponsorships
• Identify and recruit new organizations to participate in the Annual Conference
• Work with BPs to drive additional participation in the Annual Conference
• Actively support and participate in an annual regional conference
Skills and Experience
• Understanding of what members and BP’s value
• Understanding of board relations and business ethics
• Ability to collaborate with board members to attract BPs to promote PCAPPA’s mission
• Demonstrated ability to guide and promote creative and innovative engaging ideas
• Proven interpersonal skills
• Proven leadership skills
• Enthusiastic and approachable
• Tact and diplomacy
• Be a resource and leader of inclusive practices
• Ability to communicate effectively

Standard Deliverables, Reports & Meetings
• Annual tracking of professional development scholarships
• PCAPPA Board Monthly Meetings
• PCAPPA BP Committee meetings as applicable
• Guide the events contractor on BP sponsorship selection

Transition Duties
Transition responsibilities to the new BP chair at the end of the term
Time 3 – 5 hours a month
Term
3 years
Travel
• PCAPPA Regional Conference – company expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

Communications Strategy Chair (voting board member)
Responsibilities and Duties
• Serve as liaison between the APPA Communications Strategy group and PCAPPA
• Schedule and chair committee meetings to address key issues and business of the committee (meetings held at regional conferences)
• Provide committee updates at monthly board meetings
• Develop and coordinate regional Information
• Participate in the review of the Facilities Magazine Article for the Rex Dillow Award
• Set the communication tone for committee tasks in alignment with the PCAPPA board.
• Manage updates to the PCAPPA website and interface with the website content manager
• Manage PCAPPA’s social media platforms and oversee the activities of the Social Media Group
• Ensure members receive frequent and timely updates on training, guidelines, policies, and events using communication platforms such as the website, LinkedIn, Facebook, Twitter, etc.
• Maintain the editorial guideline template for simplicity and accuracy of editorials in alignment with the PCAPPA strategic action plan
• Actively support and participate in an annual regional conference

Skills and Experience
• Resourceful and ability to showcase educational content that appeals to members
• Understanding of pertinent membership interests and what they value
• Proven leadership skills
• Enthusiastic and approachable
• Actively and positively contribute to the PCAPPA’s core values of diversity, equity, and inclusion
• Excellent written and verbal communication skills
Standard Deliverables, Reports & Meetings
• Display one article or interview monthly on the PCAPPA website and all social media portals; identifying institutions working on innovative measures, projects, or programs.
• Communications analytics report update to the board
• PCAPPA Board Monthly meetings
• APPA Communications Strategy Committee monthly meeting

Transition Duties
Transition responsibilities to the new CS chair at the end of the term
Time 3 – 5 hours a month
Term
3 years
Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

Conference Chair (voting board member)

Responsibilities and Duties
• Lead the identification of conference venue location
• In partnership with the contracted meeting planner, negotiate, review, and approve conference-related contracts
• Review and update Annual Meeting Guidelines Develop and promote conference
• Collaborate with the board to develop a website and videos
• Coordinate with the Business Partner Liaison and the meeting planner on sponsorships
• Coordinate with the Treasurer regarding scholarships, board expenses, and other accounting issues relative to the annual meeting/conference
• In partnership with the contracted meeting planner, coordinate the registration process and set registration rates
• Coordinate with the Professional Development Committee on the selection of educational sessions and presenters
• Coordinate the logistics of the spring board meeting
• Actively support and participate in the annual regional conference

Skills and Experience
• Proven business acumen
• Ability to negotiate for resources and competitive contracts to support PCAPPA
• Proven effective organizational skills
• Demonstrated ability to use judgment and to make timely decisions
• Tact and diplomacy
• Be a resource, collaborator, and leader of inclusive practices
• Ability to communicate effectively
• Proven leadership skills
• Ability to resolve conflict constructively and effectively

Standard Deliverables, Reports & Meetings
• Annual report of conference closeout
• Monthly conference planning updates to the board
• PCAPPA Conference Committee calls as applicable
• Monthly PCAPPA Board meetings
• Monthly event contractor meetings

Transition Duties
Transition responsibilities to the new conference chair at the end of the term

Time 8 – 10 hours a month

Term
3 years

Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense
• Site selection and hotel planning visits – PCAPPA Expense

Member and Community Engagement Chair (voting board member)

Responsibilities and Duties
• Advance PCAPPA’s Strategic Action Plan to attract, retain, and engage members at all levels of the education facilities organization
• Provide strategic guidance to cultivate connectivity and belonging within the professional community
• Advise the board initiatives to enhance member value propositions based on trends and data analyses
• Provide feedback to APPA on member service offerings
• Promote the PCAPPA brand
• Actively support and participate in the annual regional conference

Skills and Experience
• Approachable and ability to inspire and attract members and BPs
• Strong relationship-building capabilities
• Actively and positively contribute to the PCAPPA’s core values of diversity, equity, and inclusion
• Proven leadership skills
• Ability to resolve conflict constructively and effectively
• Be a resource, collaborator, and leader of inclusive practices
• Tact and diplomacy
• Ability to communicate effectively

Standard Deliverables, Reports & Meetings
• PCAPPA board monthly membership reports
• Annual Membership report to PCAPPA President
• Author or designate author for one annual APPA Facility Manager’s Magazine section for Membership Matters
• PCAPPA Board Monthly meetings
• APPA membership committee monthly regional report meeting
• PCAPPA M&CE Committee meetings as applicable
Transition Duties
Transition responsibilities to the new M&CE chair at the end of the term
Time 3 – 5 hours a month

Term
3 years

Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

Past President / Secretary (voting board member)

Responsibilities and Duties
• Coordinates with other board members to complete their follow-up actions before the next board meeting
• Update the duties and responsibilities of board members
• Review and update the PCAPPA bylaws
• Take minutes during monthly board meetings
• Administrator for PCAPPA’s email and document management system
• Engage as a member of the executive President Triad
• Schedule and coordinate bi-weekly President Triad meetings
• Actively support and participate in the annual regional conference

Skills and Experience
• Successfully served as PCAPPA President
• Consult and work collaboratively
• Demonstrated leadership skills
• Good strategic and facilitation skills, ability to influence and achieve consensus
• Political acumen
• Build strong relationships
• Ability to make sound decisions
• Ability to resolve conflict constructively and effectively
• Tact and diplomacy
• Be a resource, collaborator, and leader of inclusive practices
• Actively and positively promote and advocate for PCAPPA’s diversity, equity, and inclusion core values.
• Ability to communicate effectively

Standard Deliverables, Reports & Meetings
• Board meeting minutes
• Bylaws update
• Position review and update
• Monthly PCAPPA Board meetings
• Bi-monthly president triad meeting

Transition Duties
Transition responsibilities to the new Past President/Secretary at the end of the term.
Time 3 – 5 hours a month
Term
1 year (total 3-year commitment: 1 year as President-Elect, 1 year as President, and 1 year as Immediate Past President/Secretary)

Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

President-Elect (voting board member)

(president-elect, president, past president/secretary)

Responsibilities and Duties
• Maintain and update the strategic goals for PCAPPA. Update the PCAPPA strategic plan
• Coordinates with other board members to complete their follow-up actions before the next board meeting
• Update the duties and responsibilities of board members
• Review and update the PCAPPA bylaws
• Assume the duties of the president in the absence or incapacity of the president
• Serve as a liaison between students, state chapters, and the PCAPPA board
• Award a “Presidential Appreciation” gift that includes the name, dates of service, and PCAPPA • • Regional Seal to the outgoing President
• Become president automatically after serving a term as president-elect.
• Actively support and participate in the annual regional conference

Skills and Experience
• Successfully served at least two years as a member of the PCAPPA board
• Consult and work collaboratively
• Demonstrated leadership skills
• Excellent strategic and facilitation skills, ability to influence and achieve consensus
• Financial acumen and budget management experience
• Political acumen and build strong relationships
• Ability to make sound decisions
• Ability to resolve conflict constructively and effectively
• Tact and diplomacy
• Be a resource, collaborator, and leader of inclusive practices
• Actively and positively promote and advocate for PCAPPA’s core values of diversity, equity, and inclusion.
• Ability to communicate effectively

Standard Deliverables, Reports & Meetings
• Review with past president/secretary bylaws update
• Position review and update
• Monthly board meetings
• Bi-monthly president triad meetings

Transition Duties
Transition responsibilities to the new President-Elect at the end of the term.

Time 3 – 5 hours a month

Term
1 year (total 3-year commitment: 1 year as President-Elect, 1 year as President, and 1 year as Immediate Past President/Secretary)

Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

President (voting board member)

Responsibilities
• Leader of the board and ensure that the board fulfills governance responsibilities and meets its obligations.
• Update and maintain the strategic goals
• Works with the Treasurer to ensure the integrity of PCAPPA’s operational budget per funding allocations, budgetary projections and analyses, carefully tracked spending and payments, budgetary reporting, policies, and procedures.
• Ensure that the board performs its governance responsibilities
• Ensure that the board adopts an annual action plan and objectives consistent with the strategic directions, mission, and vision in support of equitable membership success.
• Ensure the work of the board committees aligns with the annual work plan
• Ensure board succession by attracting diverse board members with the skills, experience, background, and personal qualities required for effective board governance
• Facilitate the business of the board, including preserving order at meetings
• Encourage input and equal participation from all board members
• Provides timely relevant information for decision making
• Serve as the official spokesperson for the board
• Facilitates relationships with APPA and other regions
• Coordinate Deliverables and Reports
• Actively support and participate in the annual regional conference

Duties:
• Develop PCAPPA Monthly call agenda and chair PCAPPA Board meetings
• Kick-off annual conference
• Conduct general membership meeting
• Recommend replacement of any PCAPPA board member who for any reason shall become unable to perform the duties of the office
• Appoint special positions as necessary with the approval of the board to accomplish the goals and objectives of PCAPPA
• Issue President’s awards (identify recipients to A&R Chair and Unsung Hero(es) to APPA)
• Formally recognize each PCAPPA Board Member with a “Certificate of Appreciation” at the end of the board end
• Award paper “Certificates of Appreciation” to Volunteers or Committee
• Chairs for specific contributions to the association during the current board term
• Award plaque “Certificate of Appreciation” to APPA Board as a PCAPPA Representative
• Send out congratulations to individuals who have completed professional development training: Leadership Academy or Institute; EFP and/or CEFP and recipients of APPA awards for Meritorious Service, Pacesetter, Unsung Hero, etc
• Send out congratulations to institutions who are recipients of APPA awards such as Award for • • Excellence, Award for Sustainability, or other institutional awards
• Participate in monthly APPA president’s meeting
• Lead and support community outreach and membership participation
• Advocate and recruit new members
• Chair PCAPPA Business Meeting at PCAPPA Conference

Skills and Experience
• Successfully served at least two years as a member of the PCAPPA board
• Consult and work collaboratively
• Demonstrated leadership skills
• Good strategic and facilitation skills, ability to influence and achieve consensus
• Political acumen
• Build strong relationships
• Ability to make sound decisions
• Ability to resolve conflict constructively and effectively
• Tact and diplomacy
• Be a resource, collaborator, and leader of inclusive practices
• Actively and positively promote and advocate for PCAPPA’s diversity, equity, and inclusion core values.
• Ability to communicate effectively

Standard Deliverables, Reports & Meetings
• PCAPPA board monthly agenda
• Bi-monthly president triad meeting
• Annual Regional Report to Members and APPA
• Annual Membership Meeting Summary (Chair)
• PCAPPA Business Meeting/member feedback at the APPA conference
• PCAPPA Business Meeting at PCAPPA Conference

Transition Duties
• Collaborate with the President-Elect and Past President to establish continuity of the strategic plan and board goals
• Lead the Executive Committee ensuring that action plans are implemented
• Ensure seamless and continuity of Secretary duties.

Time 8 – 10 hours a month

Term
1 year (total 3-year commitment: 1 year as President-Elect, 1 year as President, and 1 year as Immediate Past President/Secretary)

Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

Professional Development Chair (voting board member)

Responsibilities and Duties
• Organize professional development opportunities for PCAPPA members such as supervisory or management training, drive-in workshops, leadership, classroom training, or any other educational opportunities
• Provide scholarships to PCAPPA through the successful CEFP renewals by members.
• Invite non-PCAPPA institutions to experience the benefits of PCAPPA-sponsored professional development to encourage new members
• Create and maintain an energetic and enthusiastic committee to seek out new ideas for professional development and growth
• Reach out to the APPA and PCAPPA Business Partners to engage them in learning opportunities for PCAPPA members
• Provide support to member institutions hosting educational events.
• Actively support and participate in the annual regional conference

Skills and Experience
• Successfully served at least two years as a member of the PCAPPA board
• Consult and work collaboratively
• Demonstrated leadership skills
• Strong strategic facilitation skills, ability to influence and achieve consensus
• Political acumen
• Build strong relationships
• Ability to make sound decisions
• Ability to resolve conflict constructively and effectively
• Tact and diplomacy
• Be a resource, collaborator, and leader of inclusive practices
• Actively and positively promote and advocate for PCAPPA’s diversity, equity, and inclusion core values.
• Ability to communicate effectively
Standard Deliverables, Reports & Meetings
• Meet annual professional development planning and award timelines.
• Annual tracking of professional development scholarships
• PCAPPA Board Monthly meetings
• Monthly APPA PD meetings
• PCAPPA PD Committee calls as applicable
Transition Duties
Transition responsibilities to the new PD chair at the end of the term
Time 3 – 5 hours a month

Term
3 years
Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

Regional Director (voting board member)
Responsibilities and Duties
• Identify potential vacant board positions
• Solicit interest from wider membership to join the board
• Solicit interest from board members interest in President-Elect position
• Serve on APPA Nominating Committee (not Exec Committee)
• Serve as the liaison to Emeritus members
• Actively support and participate in the annual regional conference.
Skills and Experience
• Enthusiastic, approachable, and ability to recognize and promote member successes and stories
• Ability to guide the board to promote PCAPPA
• Proven leadership skills
• Actively and positively contribute to the PCAPPA’s core values of diversity, equity, and inclusion
• Be a resource, collaborator, and leader of inclusive practices
• Tact and diplomacy
• Ability to communicate effectively
Standard Deliverables, Reports & Meetings
• PCAPPA Board Monthly calls
• Monthly APPA RD Monthly calls
• PCAPPA RD Committee calls as applicable
Transition Duties
Transition responsibilities to the new RD chair at the end of the term
Time 3 – 5 hours a month
Term
3 years
Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense
Small & Community Colleges Chair (voting board member)

Responsibilities and Duties
• Provide monthly updates to the board
• Serve as liaison between small and community colleges and PCAPPA
• Develop and coordinate programs and events to engage and support small and community colleges
• Advocate for Small and Community Colleges by identifying their unique challenges and needs so PCAPPA can better serve them
• Create networking opportunities to keep them engaged
• Actively support and participate in the annual regional conference
Skills and Experience
• Understanding of the small and community colleges environment
• Engaging and ability to attract and be a resource
• Collaborator and actively and positively contribute to the PCAPPA’s core values of diversity, equity, and inclusion
• Ability to communicate effectively
• Be a resource, collaborator, and leader of inclusive practices
• Tact and diplomacy
• Proven leadership skills
• Ability to communicate effectively
Standard Deliverables, Reports & Meetings
• PCAPPA Board Monthly calls
• PCAPPA S&CC Committee calls
Transition Duties
Transition responsibilities to the new S&CC chair at the end of the term
Time 3 – 5 hours a month
Term
3 years
Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

Strategic Partnerships Chair (voting board member)

Responsibilities and Duties
• Provide monthly updates to the board
• Serve as strategic partnerships liaison between APPA and PCAPPA
• Develop and coordinate regional strategic partnership programs
• Review and rate submissions for Institutional Awards such as:
– APPA Award for Excellence in Facilities Management,
– APPA’s Effective and Innovative Practices Award
– APPA’s Sustainability Award in Facilities Management
• Actively support and participate in the annual regional conference.

Skills and Experience
• Enthusiastic, approachable, and ability to recognize and promote member successes and stories
• Ability to guide the board to promote PCAPPA
• Proven leadership skills
• Actively and positively contribute to the PCAPPA’s core values of diversity, equity, and inclusion
• Be a resource, collaborator, and leader of inclusive practices
• Tact and diplomacy
• Ability to communicate effectively

Standard Deliverables, Reports & Meetings
• PCAPPA Board Monthly calls
• Monthly APPA SP Monthly calls
• PCAPPA SP Committee calls as applicable

Transition Duties
Transition responsibilities to the new SP chair at the end of the term

Time
• 3 – 5 hours a month
• 8-12 hours PCAPPA Spring (April) Board Meeting – PCAPPA Expense
• 8-12 hours PCAPPA Annual (Sept-Oct.) Board Meeting – Institutional Expense

Term
3 years
Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense
• APPA Meetings as needed – APPA or Institution expense

Treasurer (voting board member)

Responsibilities and Duties
• Manage PCAPPA financial assets
• Balance and reconcile monthly checking accounts
• Process payment or reimbursements for all PCAPPA procurement, contracts, and expenses related to board operations and conference activities
• Prepare and present quarterly financial reports at board meetings
• Provide financial recommendations to the board
• Develop and present the annual budget for board approval
• Keep detailed financial records necessary for accurate tax preparation
• Ensure taxes are filed promptly and accurately
• Maintain tax returns for records
• Maintain charitable organization status by filing annually with the state of Nevada
• Maintain, update, and renew Board insurance policy
• Co-administer Google Drive with Past-President/Secretary
• Actively support and participate in the annual regional conference
Skills and Experience
• Accounting Principals
• Budget and Fiscal management
• Risk Management
• Consult and work collaboratively
• Demonstrated leadership skills
• Ability to make sound decisions
• Ability to communicate effectively
Standard Deliverables, Reports & Meetings
• Quarterly Report
• Annual Tax Return Filing
• Annual Insurance Policy Review and Renewal
• Annual Business License Review and Payment
• Coordinate adding/deleting signatories to bank accounts
• Process expense reports
• PCAPPA Board Monthly calls
Transition Duties
Transition responsibilities to the new Treasurer or Co-Treasurer in the third year of the term.
Time 3 – 5 hours a month
Term
3 years
Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

The PCAPPA Board of Directors is vital to the success of our organization. They set strategic direction, oversee operations, ensure financial stability, and uphold the organization’s mission and values. Their leadership and dedication are essential for achieving our goals and fostering growth.

We are grateful to current and past board members for their invaluable contributions. Your commitment, hard work, and vision have been instrumental in our success.

We warmly welcome your participation on the board. Here are some reasons why you might want to join:

  1. Be a part of something exciting: Play a crucial role in shaping the future of our organization.
  2. Facilitate change: Bring your ideas and passion to drive positive change.
  3. Enhance your resume: Demonstrate your leadership and governance skill
  4. Develop leadership skills: Gain experience in leadership, strategic planning, and decision-making
  5. Network and collaborate: Build relationships with other professionals and community members

Your involvement can make a significant impact, and we look forward to your contributions!